| Top 10 Items to Post on Your Intranet |
| Jump Start Your Intranet Quickly and Easily. |
Jump start your intranet quickly and easily, and draw employees to your site with these popular
content suggestions.
The greatest intranet success stories occur when employees feel they are participating
in the operation and success of the company. There’s no faster way to get employees involved,
and to elevate morale, than by sharing information.
Use this Top 10 list as a jumping off point to get your employees energized about using
your new intranet. The key to a successful launch is to post information that matters to your
employees. Have fun!
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| 1. Post Your 2005 Company Holiday Schedule |
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Post your company holiday listing to your intranet’s Announcements
and Documents sections. Use your intranet’s Send Link feature to send
all employees a link to the holiday schedule via e-mail.
»Employees will be eager to view schedules that help them
with their vacation plans.
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| 2. Upload Company Forms |
Post all your commonly-used business forms to your intranet’s Documents
section. Here are some examples:
- Vacation request forms
- Supply Order forms
- Benefits Enrollment
- Purchase Order Forms
Once the forms are posted, use your intranet’s Send Link feature to let employees know where to
find the forms. Then eliminate all hard copies from your office, and save time and expense.
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| 3. Create Links to Important Information |
On your intranet’s home page, use the group links section to connect employees with essential
information. Post links to your company’s
- Benefits Provider website
- 401 (k) Provider website
- Customer, Competitor, and Vendor websites
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| 4. Create an Employee Suggestion Box |
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Create a discussion forum and allow employees to post
suggestions for various company policies and procedures. Start a few new topic threads
and use the Send Link feature in your intranet to invite employees to participate. This is one
feature that will really unleash your employees’ creativity.
»This could be the single biggest morale-builder
you'll implement all year!
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| 5. Build your Employee Directory |
Input basic information about your company employees in the Members Directory:
- Name
- E-mail Address
- Phone Number
- Mobile/Cell Number
Encourage employees to fill in their Member Profile with more
details such as title, department, additional phone numbers, and even a photo as they join the
intranet. Spend a few hours walking around with a digital camera, and upload each employee’s
photo. Not only does it create a friendly approach to the employee’s record, but it’s invaluable for
new employees who are still learning to match names with faces.
»This item can serve as a rapid identification tool when
employees want to locate someone quickly or simply learn more about their co-workers.
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| 6. Post Company Benefits Information |
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Post your company benefits summary and policy guidelines to the
Documents section of your intranet site. If your benefits provider
has a web site, include a link to that site in the Group Links section.
Use the Send Link feature of your intranet to notify employees of the whereabouts of the benefits
information, and use Send Link to inform new employees or any time the information changes.
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| 7. Create an Employee Bulletin Board |
Create a bulletin board area in the Discussions section where
employees can:
- Advertise used cars and bicycles for sale
- Seek out roommates
- Share a vacation home
»Employees want to keep up with what's happening
and when. Incorporating both business-oriented and social events will ensure frequent traffic!
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| 8. Start a Company Meetings Calendar |
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Gather a list of the dates and times of important company meetings, such as sales meetings,
annual and quarterly company briefings, benefits review, etc. Post meeting information in the
shared Calendar and set reminder notices so employees are
notified as the dates approach.
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| 9. Establish a Company Events Calendar |
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In addition to posting important business meeting dates, schedule the fun stuff, too!
Mark the Calendar with the dates and times of major company
events such as summer outings and holiday parties. Post outing and party information in the
shared calendar and set reminder notices for invitees.
When important milestones occur, create a posting in the Announcements
section. Announce new hires and company milestones, as well as personal events such as marriages
and births. Employees will tune in frequently to see what's happening with their co-workers.
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| 10. Upload Training Documents |
Store training materials in the Documents section of your intranet
site. These may include:
- Guides to using internal systems
- New employee orientation materials
- Product or service guidelines
Ask for materials from all the departments in your company. Post this information in the
Documents library.
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| Additional Tips |
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Don't Do it Alone
You're only human. Recruit a few key stakeholders from around the company, and have
them start posting.
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Let Employees Know This is Everyone's Intranet
Encourage employees to post information, as well as read it.
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Send Out Reminders to Employees
Send them links to "go post something of interest" on the company intranet. Upload a fun
announcement or poll, and make sure it includes a message telling employees to come up
with their own information to share.
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Have an Intranet Employee of the Month Award
Post an announcement each month citing an employee for
making the greatest contribution to the intranet. The judging could focus on the most important
posting (Sheila saved the HR department 10 hours each month by posting the policy manual),
or the most creative posting (Eric found a new tenant by throwing in his used bicycle).
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Pay Attention to Users' Postings
If you invite employee suggestions, make sure they're acted upon.
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